職場英文電子郵件撰寫要訣 - 啟動全英語Activate English

在職場中以英文電子郵件進行聯絡與溝通時該如何確保你撰寫的內容清楚易懂、進而順利地被 ... 信件主旨務必簡短且精確 ... The greeting should be concise and formal. 啟動全英語 › LearningTips › 職場英文電子郵件撰寫要訣 Line 職場英文電子郵件撰寫要訣 HowtoWriteBusinessEmails 在職場中以Emails英文電子郵件進行往返聯絡與溝通，是許多人每天必須進行的工作。

要如何確保你撰寫的英文電子郵件內容清楚易懂、進而順利地被閱讀、並促使對方採取後續回應呢？就讓我們一起來看看以下的重要訣竅與實用句型吧！ 1.信件主旨務必簡短且精確 Avoidsayingtoomuchinthesubjectheader,butmakesureitreflectsthecontentofyourEmailtoaperson unfamiliarwithyou.Ifpossible,includeakeywordthatwillmaketheEmailcontenteasiertorememberand/or searchforinacrowdedinbox. Forexample,“ MeetingregardingthedamagedescalatoronMay12th”isspecificenoughthattheemailtopicwon’tbe mistakenforanythingelsebutnotsospecificastobedistracting(ex.“Schedule,GuestList,LunchRequests, andMeetingOverviewforMay12th").Theprofessionalsmayreceivehundredsormoreemailsperday,themore specificandappealingthesubjectis,theeasieritwillbetoconnectitwithone'spersonalwork. 2.保持信件內容簡短扼要 Peoplearebusy,andtheydonotwanttospendmuchtimereadingworkemails.Makeyouremailsasshortasthey canbewhilestillprovidingallthedetailsnecessary.Yoursentencesshouldbeshortandtothepoint. Beforesendingyouremail,readoveritandeliminateanyirrelevantinformation.Generally,ifyouhave providedexcessoroff-topicinformation,deleteit. 3.清楚說明你期待什麼回應或行動 Donotmakethereaderguessthatyouareaskingforadecision,oradvice,areferral,orapurchase.Askfor directlyandunequivocallyforwhatitisthatyouwant,needorexpect!Askingclearlyisespeciallyimportant ifyouaresendingtomultiplepeople.And,makesuretocalloutthenameofthespecificpersonyouneed tomakethedecision.Forexample:" Elizabeth:WouldyoupreferIgodownpathAorpathBhere?" Alternatively,ifyouremailisonlyinformingsomeoneofsomethingratherthanaskingforanaction,clearly labeltheemailas"FYI"inthesubjectorinfirstsentence. 4.信件開頭與結尾的正式寫法 Dependingonyourrelationshipwiththerecipient,youmaywantuseformalopeningsandclosings.Thefollowing providesomedirectionandanarrayofchoices. Beginyouremailwithagreeting.Thegreetingshouldbeconciseandformal.Youmayormaynotchooseto addressapersonspecificallybyname,dependingonthecontextofthemessage.Amessagetoanother businessortoanunspecifiedpersondoesnotrequireaname. Someexamplesofgreetingsare: Goodafternoon, Greetings, DearDr.Smith, Mrs.Campbell, Endtheemailwithaclosing.Anappropriateclosingispoliteandsignalsthattheemailhascometoan end.Whiletheclosingofanemailmaynotbearacommonletterclosingsuchas“BestWishes”or“Sincerely,” itisconsidereda"bestpractice"toprovideaclosingtoyouremail. Somepotentialclosings: Ilookforwardtoyourresponse, hopetohearfromyousoon, Thankyouforyourtime, 5.寄出信件之前務必校對一次 Doyourbesttoensurethatyouremaildoesnotincludegrammarorspellingmistakesandusesstandardpunctuation. Manyemailprogramsincludeaspellcheckoption;ifyouremailhasone,useit!Poorgrammaralmostcertainly willunderminethemessagethatyouaresending,so,ifpossibleuseangrammarchecker. Ifyouaresendinganemailtoalargenumberofpeopleoriftheemailisparticularlyimportant,youmay wanttohavesomeone(orseveralindividuals)proofreaditbeforeyousendit. 推薦課程 商用英文書信班 最新消息 教學特色 環境介紹 規劃流程 學員分享 LearningTips